Team: Real Estate – whilst the priority of this role is to support the Real Estate Team, this role will also be required to support our other teams in situations where there is capacity. This supports our ethos of everyone helping and supporting each other.
Reporting to: Terence Ritchie
Profile
BENEFITS
- 24 days holiday (increasing to 26 days in accordance with policy)
- Non-Contractual Leave – 3 Days for Christmas Shutdown
- 3% Employer Pension Contribution
- BUPA Private Health
- Employee Assistance Programme
- Income Protection Scheme
- Death in Service Benefits
- Perkbox
ROLE PURPOSE
To provide proactive, high-quality paralegal support to a busy Real Estate team, with a primary focus on post-completion work (including Land Registry applications and SDLT submissions) and wider transactional support as required. The successful candidate will be forward-thinking, organised and enthusiastic about using modern legal technology to drive efficiency and improve client service.
KEY RESPONSIBILITIES
Post-Completion (primary focus)
You will take day-to-day ownership of post-completion matters, including:
SDLT
- SDLT calculations
- Preparing and submitting SDLT Returns to HMRC (including via InfoTrack where used)
- Monitoring submission status and deadlines; chasing where required
- Supporting fee earners with SDLT-related queries and evidence requirements
Land Registry
- Preparing and submitting Land Registry applications (including first registrations)
- Using LR Digital / portal-style submissions and InfoTrack Land Registry submissions
- Drafting and collating supporting documents and evidence (e.g. certified copies, plans, identity evidence where applicable)
- Dealing with requisitions: analysing requisitions, liaising with fee earners, responding within deadlines, and progressing applications through to completion
- Maintaining accurate post-completion records and reporting on application progress
File and matter management
- Creating and maintaining post-completion checklists, trackers and key date reminders
- Ensuring all post-completion steps are completed promptly and documented clearly on file
- Ensuring matter data is kept up to date in the case management system
ADDITIONAL (useful but not essential)
Lost deeds / reconstruction of title
- Acquiring evidence of legal ownership / occupation
- Preparing ST3 forms for signing
- Preparing and submitting FR1 applications
Adverse possession
- Preparing ADV applications / forms and supporting evidence bundles
GENERAL REAL ESTATE PARALEGAL SUPPORT (as required)
- Depending on team needs and your experience, you will also assist with:
- Opening files, conflict checks, ID/AML processes and source of funds/source of wealth support
- Producing and managing transaction bibles, completion bundles and post-completion packs
- Drafting and formatting routine documents and correspondence (under supervision where appropriate)
- Coordinating signing and witnessing arrangements and managing document execution logistics
- Liaising professionally with clients, agents, lenders, counterparties and third parties
- Assisting with pre-completion and completion administration (e.g. checklists, CP satisfaction tracking, chasing outstanding items)
- General file administration, including diary management, matter updates and ensuring accurate audit trails
TECHNOLOGY & PROCESS IMPROVEMENT
We are looking for a candidate who enjoys improving how work is done. You will be expected to:
- Use case management systems, digital submission platforms and e-signing tools confidently
- Spot opportunities to streamline post-completion workflows (e.g. templates, trackers, standard operating steps)
- Maintain high-quality data and support accurate reporting/visibility of post-completion pipelines
- Stay curious about new legal tech and be willing to learn and share best practice across the team
SKILLS AND ATTRIBUTES – ESSENTIAL
Strong working knowledge of post-completion processes, including:
- SDLT calculations and returns
- Land Registry applications, including portal/digital submission and requisition handling
- Excellent organisation and ability to manage a high volume of matters and deadlines
- High attention to detail and a strong sense of ownership and follow-through
- Clear and professional communication (written and verbal)
- Confidence using IT systems and learning new platforms quickly
- Ability to work effectively in a high-performing team and to prioritise under pressure
DESIRABLE
- Prior use of InfoTrack (or similar) for SDLT and/or Land Registry submissions
- Exposure to first registrations, reconstruction of title, and/or adverse possession applications
- Experience of process improvement, document automation, or creating templates/trackers to improve efficiency
QUALIFICATIONS
- Relevant paralegal experience in commercial real estate
- Law degree, LPC/SQE experience, or equivalent practical experience
EQUAL OPPORTUNITIES
The firm is an Equal Opportunities Employer and is committed to the implementation and maintenance of employment and recruitment practices which will ensure that no potential or current employee or trainee, is treated less favourably on the grounds of age, disability, gender, marital status, race, religion, nationality, colour, pregnancy and maternity or any other aspects unrelated to their current and potential skills, aptitudes and abilities.